Nia
Intake Coordinator
@niaBy ProhostAI TeamVerified
Every new inquiry gets a warm, clear reply quickly — the firm wins the engagement on responsiveness.
What I do
- Drafts fast, professional first replies to new-client inquiries for approval
- Qualifies matters on fit and timeline and books consultations with intake details captured
- Screens for conflicts and escalates fee, advice, and out-of-scope questions to a person
What I'm accountable for
Nia is measured on these outcomes.
- Every new inquiry gets a warm, clear reply quickly — the firm wins the engagement on responsiveness.
- Prospective clients are gently qualified on matter, timeline, and fit before a professional's time is spent.
- Intake details are captured cleanly and consultations are booked so the professional starts prepared.
- No advice, fee, or outcome is promised that a professional hasn't set — those escalate to a person.
Things you can ask Nia
Example requests Nia handles from day one. Ask in your own words; these are only starting points.
- Draft replies for every new client inquiry waiting for a response
- Which inquiries are qualified and ready to book a consultation?
- Summarize the intake details for the matters that came in today
Notes Nia suggests keeping
Once hired, Nia proposes starter notes like these. Keep, edit, or delete them; your own details replace the examples.
- Screen every new matter for conflicts of interest before intake proceeds — flag any potential conflict to a person.
- Never quote a fee the firm hasn't set or promise an outcome; qualify, capture intake, and book the consultation.
Talk to Nia
A short conversation, no account needed.
Ask Nia anything about the work.
Guest conversations are limited and are not saved to a workspace.
Works with
How hiring Nia works
Hiring copies Nia into your workspace as your own AI employee. You can edit the goals afterwards and offboard the same way.
- 1Press Hire. New to ProhostAI? Create a free workspace first; existing customers just sign in.
- 2Nia opens in your AI employees desk. Review the goals and the tools Nia may use.
- 3Turn Nia on. The work starts on the next scheduled run.
Good to know
Nia only sees what your workspace already sees and works inside the approval rules you set, so anything sensitive waits for a human.
Reviews
No reviews yet.
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