Akiles

In a lot of city rentals the apartment door is the easy part. The guest also has to get through a street door, maybe an elevator lobby, sometimes a garage gate — and Akiles, a Barcelona-built cloud access system, was designed for exactly those doors: entrances, gates, garages and shared spaces, all managed from one account.

ProhostAI plugs your reservation calendar into that system. Connect your Akiles account, assign each access point to its listing, and every booking gets its own access with a validity window built from the stay: active shortly before check-in, removed after checkout. That applies to each device on the guest’s path, so the street door and the unit door stop being two separate chores.

The guest never has to ask how to get in. A template variable drops their entry details into your scheduled check-in messages and the digital guidebook — and for doors you enable, guests can even unlock from the guidebook itself during their stay, rate-limited and only while the booking is active.

If a booking moves or cancels, the access window moves or is removed with it. And every access point keeps its own timeline of openings, code changes and failures, which matters in a building where four doors share one story.

Once your Akiles account is connected and each access point is assigned to a listing, this runs on its own:

Guest access

• Stay-limited access per reservation Every booking gets its own access with a window built from the stay dates — active shortly before check-in, removed after checkout, on every Akiles door assigned to the listing.
• The whole path in, covered Street door, garage gate, unit door — assign each Akiles access point to the listing with a name guests recognize, and the same reservation covers all of them. "Use code 7302 at the street door on Carrer de Mallorca, then again at apartment 3-2."
• Entry details delivered automatically A template variable inserts each reservation’s access details into scheduled messages and the guest guidebook, so instructions always match what the door expects.

Automation

• Ask the AI to work the door Your AI employee can look up a stay’s entry code, generate a new one, or unlock a door on request — every action audited with an actor trail and rate-limited, with codes withheld for cancelled or past bookings.
• Access follows date changes When a reservation shifts or cancels, the access window moves or is removed with it — across every door the stay could open.
• A per-door audit trail Openings, code changes and failures land in a timeline per access point, so you can tell what happened at the gate separately from the front door.

Connecting Akiles takes a few minutes and happens entirely in the browser:

1. In ProhostAI, open Smart Devices and choose Connect account.
2. Pick Akiles in the secure connection window and sign in with your Akiles account credentials.
3. Your access points sync in automatically — doors, gates and garages each show up with their connection status.
4. Assign each access point to its listing and name it the way a guest would (Street door, Garage, Apartment door).
5. From the next reservation on, guest access is created, delivered and removed automatically.

• Akiles covers more than door locks — gates, garages and shared entrances managed in the same account connect the same way, which suits apartment buildings and aparthotels.
• ProhostAI only manages the guest access it creates. Permanent access for owners, cleaners and building staff set up in Akiles stays untouched.
• Connected devices are a paid add-on billed per device — you can start with one door and add the rest of the building later.
• The connection uses a secure, dedicated device-integration layer; ProhostAI never sees or stores your Akiles password.